Guide

How to automatically send a Slack notification about canceled Calendly events

Have you ever experienced a last-minute Calendly event cancellation that left you feeling disappointed and unsure of what to do? Don't worry! With Relay, you can easily set up a playbook to automatically send a notification in Slack whenever a Calendly event gets canceled. This way, you can save yourself the trouble of manually alerting your team and focus on other important tasks. In this guide, we'll walk you through the simple process of creating an efficient workflow in four easy steps. So, let's dive in and get started!
Calendly logoSlack logo
1

Create your Relay playbook

Begin by setting up the steps that coordinate between Calendly and Slack for your workflow.

First, sign up for Relay and go to your dashboard. Click on the "New playbook" button to initiate the playbook creation process.

Give your playbook a unique name like "Notify about canceled Calendly events in Slack" and select a relevant emoji, such as 📆, to easily identify it.

2

Set the Calendly trigger as “Event canceled”

Add the Calendly trigger to initiate your playbook's actions before an event is canceled.

To do this, click "Add trigger" in your playbook and choose the Calendly "Event canceled" trigger. This will allow your playbook to automatically detect canceled meetings and initiate necessary actions.

If you have not previously connected your Calendly account to Relay, a prompt will guide you through the connection process.

3

Add the “Send message” in Slack

Integrate the Slack automation into your playbook to ensure prompt message alerts are sent for canceled Calendly events.

Select "Add step", then locate the "Send message" automation for Slack, and input the relevant details, such as the sender's name, the Slack channel, and the message body containing detailed information about the canceled event.

If your Slack account isn't already connected to Relay, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay to send messages through your Slack account.

4

Activate your playbook

Activating your playbook is the final step to automate Calendly event alerts via Slack. Once turned on, it will respond to new cancelled Calendly events by sending out message alerts without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and alerts are being sent correctly.

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