Guide

How to automatically send a Slack direct message whenever a Calendly event is canceled

Have you ever tired of sending direct messages on Slack whenever a Calendly event gets canceled? It can be time-consuming, and sometimes you might miss an update or make errors, which can be frustrating. I have some excellent news for you! Relay.app is here to save the day! It's an amazing automated solution that streamlines event cancellation notifications, ensuring your team members receive timely updates without manual effort. With Relay.app, you can effortlessly integrate Calendly and Slack, making event cancellation notifications a breeze. No more missed updates or delayed responses, just lightning-fast communication! Follow these four easy steps to set up this integration. Trust me, once you start using Relay.app, you'll love it and wonder how you ever managed without it!
Calendly logoSlack logo
1

Create your Relay.app playbook

To start coordinating your workflow between Calendly and Slack, you must set up specific steps.

Firstly, sign up for Relay.app and visit your dashboard. Click the "New playbook" button to start creating a playbook.

Give your playbook a unique name like "Send a Slack direct message whenever a Calendly event is canceled," and choose a relevant emoji 📨 to help you quickly identify it.

2

Set the Calendly trigger as “Event canceled”

Add the Calendly trigger to initiate your playbook's actions when an event is canceled.

To do this, click "Add trigger" in your playbook. Select the "Event canceled" trigger option from the dropdown menu under Calendly. It will enable your playbook to automatically identify newly canceled events and trigger necessary actions.

If you still need to connect your Calendly account to Relay.app, a prompt will guide you through the connection process

3

Add the “Send DM” step in Slack

Integrate Slack automation into your playbook to ensure that you receive timely updates on canceled events.

Select "Add Step" and then find the "Send DM" automation for Slack. Enter all the required details, including the receiver's name and the body of the message containing detailed information.

If you still need to connect your Slack account to Relay.app, you will be prompted to complete that connection. Ensure you allow the necessary permissions for Relay.app to send direct messages through your Slack account.

4

Activate your playbook

Activating your playbook is the last step in the process. Once you turn it on, it will automatically send a Slack direct message whenever a Calendly event is canceled without requiring manual intervention.

To activate your playbook, click the toggle button in the header. Before activating, we recommend performing a test run of your playbook to ensure all the steps work seamlessly together.

Get started with Relay.app

Sign up now and get started with your playbook today