Guide

How to automatically notify team members via Slack direct messages when a Calendly event is rescheduled

Do you ever feel overwhelmed by notifications, switching between platforms, and trying to keep up with updates, especially when rescheduling events? Sending direct messages through Slack for each Calendly event rescheduled can take time, leaving little time for other essential tasks. This can also lead to missed notifications and delayed responses from team members. Fortunately, there's a better way to streamline communication and improve team collaboration. Introducing Relay.app - the solution for making Slack and Calendly work seamlessly together. Relay.app automates monitoring Calendly and sending individual messages for each event, eliminating the need for manual effort. With Relay.app, team members receive timely updates without the chaos. This way, you can focus on other tasks while keeping everyone in the loop. Relay.app empowers teams with real-time updates and fosters collaboration. In this guide, we'll show you how to set up the Relay.app integration in just four easy steps. Let's get started!
Calendly logoCalendly > Slack
Trigger
Last triggered
Calendly logoEvent rescheduled
Slack logoSend DM
1

Set the Calendly trigger as “Event rescheduled”

Add the Calendly trigger to initiate your playbook's actions when an event is rescheduled.

To do this, click "Add trigger" in your playbook. Select the "Event rescheduled" trigger option from the dropdown menu under Calendly. It will enable your playbook to automatically identify newly rescheduled events and trigger necessary actions.

If you still need to connect your Calendly account to Relay.app, a prompt will guide you through the connection process.

2

Add the “Send DM” step in Slack

Integrate Slack automation into your playbook to ensure that you receive timely updates on the rescheduled events in Calendly.

Select "Add Step" and then find the "Send DM" automation for Slack. Enter all the required details, including the receiver's name and the body of the message containing detailed information.

If you still need to connect your Slack account to Relay.app, you will be prompted to complete that connection. Ensure you allow the necessary permissions for Relay.app to send direct messages through your Slack account.

3

Activate your playbook

Activating your playbook is the last step in the process. Once you turn it on, it will automatically notify team members via Slack direct messages when a Calendly event is rescheduled without requiring manual intervention.

To activate your playbook, click the toggle button in the header. Before activating, we recommend performing a test run of your playbook to ensure all the steps work seamlessly together.

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