Guide

How to automatically update rows in Google Sheets whenever a Calendly event is started

Managing your Calendly events manually in Google Sheets can be a real drag! It's a time-consuming process that requires you to keep track of every new event and manually input the details into the spreadsheet. This can lead to typos, missed entries, or incorrect data input. And the worst part? As the volume of events grows, it only worsens, leading to discrepancies and inaccuracies in the scheduling system. But don't worry! There's a simple solution to this problem. Relay.app offers a seamless integration that automates updating rows in Google Sheets in real time. This means that every new Calendly event will be captured effortlessly. Say goodbye to the frustration of manual data entry or the risk of missing essential appointments. With Relay.app on your side, you can save time and reduce stress, knowing that every event is recorded with precision and simplicity, thanks to automated workflows! So, are you ready to give it a try? In this guide, we'll walk you through the four easy steps to set up this integration. Let's get started!
Calendly logoGoogle Sheets logo
1

Create your Relay.app playbook

To start coordinating between Calendly and Google Sheets for your workflow, you must set up certain steps.

Firstly, sign up for Relay.app and visit your dashboard. Click the "New playbook" button to start creating a playbook.

Give your playbook a unique name like "Update rows in Google Sheets whenever a Calendly event is started" and choose a relevant emoji 🗓, to help you quickly identify it.

2

Set the Calendly trigger as “Event started”

Add the Calendly trigger to initiate your playbook's actions whenever an event is started.

To do this, click "Add trigger" in your playbook. Select the "Event started" trigger option from the dropdown menu under Calendly. It will enable your playbook to identify newly started events and trigger necessary actions automatically.

If you have yet to connect your Calendly account to Relay.app, a prompt will guide you through the connection process.

3

Add the “Update row” step in Google Sheets

Integrate the Google Sheets automation into your playbook to ensure prompt updates whenever a Calendly event is started.

To add a step to your playbook, select "Add Step" and look for the "Get row" automation. Then, choose the database and sheet you want to work with; for example, let's say you want to work with the "Events" table. Once you've chosen the database and sheet, you must select an identifier in the "Add filter" from your sheet data to match the Calendly data. In this example, the identifier is "Event type".

Afterward, add another step to your playbook by selecting "Update row." Next, click on relevant fields that you want to update and fill in the necessary details such as Organizer name, and Guests.

If you still need to connect your Google Sheets account to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to update rows through your Google Sheets account.

4

Activate your playbook

Activating your playbook is the last step. Once you turn it on, the playbook automatically updates rows in Google Sheets whenever a Calendly event is started without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together.

Get started with Relay.app

Sign up now and get started with your playbook today