Guide

How to automatically update rows in Google Sheets whenever a Calendly event is ended

Are you tired of spending hours manually updating your Google Sheets with Calendly events? We know it can be a hassle, especially as your event volume grows. Plus, keeping track of event details and inputting them manually can lead to errors, inconsistencies, and outdated records. Not to mention, coordinating updates with your team can be a headache. But fear not because Relay.app is here to help! Our seamless integration with Calendly and Google Sheets eliminates the need for manual data entry, ensuring that every event is automatically updated in your spreadsheet as soon as it ends. This means more efficient and accurate event tracking for you without any hassle. With Relay.app, you can focus on managing events and creating a symphony of efficiency and organization. We've put together a simple four-step guide to help you get started with the Relay.app integration. Let's revolutionize your event tracking!
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1

Create your Relay.app playbook

To start coordinating between Calendly and Google Sheets for your workflow, you must set up certain steps.

Firstly, sign up for Relay.app and visit your dashboard. Click the "New playbook" button to start creating a playbook.

Give your playbook a unique name like "Update rows in Google Sheets whenever a Calendly event is ended" and choose a relevant emoji 🗓, to help you quickly identify it.

2

Set the Calendly trigger as “Event ended”

Add the Calendly trigger to initiate your playbook's actions whenever an event is ended.

To do this, click "Add trigger" in your playbook. Select the "Event ended" trigger option from the dropdown menu under Calendly. It will enable your playbook to identify newly ended events and trigger necessary actions automatically.

If you have yet to connect your Calendly account to Relay.app, a prompt will guide you through the connection process.

3

Add the “Update row” step in Google Sheets

Integrate the Google Sheets automation into your playbook to ensure prompt updates for ended events in a particular row.

To add a step to your playbook, select "Add Step" and look for the "Get row" automation. Then, choose the database and sheet you want to work with; for example, let's say you want to work with the "Events" table. Once you've chosen the database and sheet, you must select an identifier in the "Add filter" from your sheet data to match the Calendly data. In this example, the identifier is "Event type".

Afterward, add another step to your playbook by selecting "Update row." Next, click on relevant fields that you want to update and fill in the necessary details such as End date, and Guests.

If you still need to connect your Google Sheets account to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to update rows through your Google Sheets account.

4

Activate your playbook

Activating your playbook is the final step. Once turned on, the playbook will automatically update rows in Google Sheets whenever a Calendly event ends without requiring manual intervention.

To enable your playbook, click the toggle button located in the header. We advise you to perform a test run of your playbook beforehand to ensure all the steps work seamlessly together.

Get started with Relay.app

Sign up now and get started with your playbook today