How to automatically track scheduled Calendly events into a Google Sheets document

Are you tired of manually entering new events on Calendly into your Google Sheets document? It can be a real pain, not to mention time-consuming and prone to errors. And as the number of events grows, keeping track of them all gets more challenging. Also, coordinating with your team members to log events can get confusing and lead to duplicated efforts or inconsistencies. But don't worry,'s got you covered! With our automation, every new Calendly event can be logged into your Google Sheets document without the hassle of manual data entry. That means you can sit back and relax while we take care of your nitty-gritty details. With, you can manage your events efficiently and stay organized without breaking a sweat. In this guide, we'll show you how to set up this integration in just four easy steps. Say goodbye to the complexities of scheduling and welcome the revolution, where every Calendly event is logged with precision and simplicity, thanks to our automated workflows!
Calendly logoGoogle Sheets logo

Create your playbook

To start coordinating between Calendly and Google Sheets for your workflow, you must set up specific steps.

Firstly, sign up for and visit your dashboard. Click the "New playbook" button to start creating a playbook.

Give your playbook a unique name like "Track scheduled Calendly events into a Google Sheets document," and choose a relevant emoji 🗓 to help you quickly identify it.


Set the Calendly trigger as “Event scheduled”

Add the Calendly trigger to initiate your playbook's actions before scheduling events.

To do this, click "Add trigger" in your playbook. Select the "Event scheduled" trigger option from the dropdown menu under Calendly. It will enable your playbook to identify newly scheduled events and trigger necessary actions automatically.

If you have yet to connect your Calendly account to, a prompt will guide you through the connection process.


Add the “Add row to sheet” step in Google Sheets

Integrate the Google Sheets automation to instantly track scheduled Calendly events.

Select "Add Step" and then find the "Add row to sheet" automation for Google Sheets. Enter all the required details, including the Event type, Guest, ID of an event in synced, Invitee email, Invitee name, Invitee time zone, Organizer email, Organizer name, Organizer time zone, and Start date.

If you still need to connect your Google Sheets account to, you will be prompted to complete that connection. Ensure that you allow the necessary permissions for to add a row to a sheet through your Google Sheets account.


Activate your playbook

Activating your playbook is the final step. Once you turn it on, the playbook will automatically track upcoming Calendly events in Google Sheets without manual intervention.

To enable your playbook, click the toggle button in the header. You should perform a test run of your playbook beforehand to ensure that all steps work smoothly together.

Get started with

Sign up now and get started with your playbook today