How to create an email draft in Gmail for a new Calendly event

Finding it time-consuming to draft emails for your Calendly events in Gmail? With, you can automate this process effortlessly. Our integration ensures that every new Calendly event triggers the creation of an email draft in Gmail, saving you time and effort.
Gmail logoCalendly logo

Create your playbook

Begin by setting up the steps that coordinate between Calendly and Gmail for your workflow.

First, sign up for and go to your dashboard. Click on the "New playbook" button to initiate the playbook creation process.

Name your playbook with a unique title like "Create drafts in Gmail for Calendly events" and select a relevant emoji, such as 📝, to easily identify it.


Set the Calendly trigger as "Event scheduled"

Every playbook starts with a trigger. The trigger detects changes in your connected apps and initiates your playbook's actions.

Click "Add trigger" and select "Event scheduled" under Calendly. Then, select the event type and necessary details. This will allow your playbook to automatically detect an event scheduled in Calendly and initiate necessary actions.

If this is your first time using a Calendly integration in, a prompt will guide you through the connection process.


Add the "Create draft" in Gmail automation

Integrate the Gmail automation into your playbook to ensure the prompt creation of email drafts for each scheduled event in Calendly.

Click the "Add step" button, then locate the "Create draft" automation for Gmail and input the mandatory and relevant details.

If your Gmail account isn't already connected to, you will be prompted to complete that connection. Make sure to allow the necessary permissions for to sync with your Gmail account.


Activate your playbook

Activating your playbook is the final step to automate the creation of a new email draft. Once turned on, it will respond to an event scheduled in Calendly by creating a new email draft in Gmail without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

Get started with

Sign up now and get started with your playbook today