How to automatically send an email using Gmail every time a new event is scheduled in Calendly

Relay.app is an automation tool that lets you automate actions across Gmail, Calendly, and many other apps. In this guide, we'll show you how to automatically send email in Gmail for each event scheduled in Calendly using Relay.app.
Calendly logoCalendly > Gmail
Trigger
Last triggered
Calendly logoEvent scheduled
Gmail logoSend email
1

Set the Calendly trigger as “Event scheduled”

A playbook always starts with a trigger, which is responsible for detecting changes in your connected applications and responding accordingly.

Add the Calendly trigger to initiate your playbook's actions every time a new event is scheduled. Click "Add trigger" in your playbook and choose "Event scheduled" from the dropdown menu under Calendly.

If you still need to connect your Calendly account to Relay.app yet, a prompt will guide you through the process.

2

Add the “Send email” step in Gmail

Integrate the Gmail automation into your playbook to ensure the prompt sending of an email using Gmail every time a new event is scheduled in Calendly.

Click the "Add step" button, locate the “Send email” automation for Gmail, and input the mandatory and relevant details.

If your Gmail account still needs to be connected to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to sync with your Gmail account.

3

Activate your playbook

Activating your playbook is the last step in the process. Once you turn it on, it will automatically send an email using Gmail every time a new event is scheduled in Calendly without requiring manual intervention.

To activate your playbook, click the toggle button at the header. Before activating, we recommend performing a test run of your playbook to ensure all the steps work seamlessly together.

More how-to guides featuring Gmail and Calendly

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