How to add a new Jotform respondent as guest in your Google Calendar event

Want to ensure your Google Calendar events include all relevant attendees from Jotform responses? This integration simplifies the process. When a new respondent submits a form in Jotform, the swiftly adds them as a guest to your Google Calendar event. This seamless connection ensures that your event attendees are promptly updated, saving you time and ensuring smooth event coordination.
Jotform logoJotform > Google Calendar
Last triggered
Jotform logoForm submission received
Google Calendar logoAdd guests to meeting

Set the Jotform trigger as "Form submission received"

Every playbook starts with a trigger. The trigger detects changes in your connected apps and initiates your playbook's actions.

Click "Add trigger" and select "Form submission received" under Jotform automation. Then, select the form. This will allow your playbook to automatically detect new responses in Jotform and initiate necessary actions.

If this is your first time using a Jotform integration in, a prompt will guide you through the connection process.


Add the "Add guests to meeting" in Google Calendar automation

Integrate the Google Calendar automation into your playbook to ensure that
you can invite guests to a meeting for each respondent who sent responses in Jotform.

Click the "Add step" button, then locate the "Add guests to meeting" automation for Google Calendar and input the mandatory and relevant details.

If your Google Calendar account isn't already connected to, you will be prompted to complete that connection. Make sure to allow the necessary permissions for to sync with your Google Calendar account.


Activate your playbook

Activating your playbook is the final step to automate the addition of guests to Google Calendar events. Once turned on, it will respond to new submissions received in Jotform by adding the respondents as guests in Google Calendar events without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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