How to send a Google Calendar meeting invite to a guest from Outlook is an automation tool that lets you automate actions across Outlook, Google Calendar, and many other apps. In this guide, we'll show you how to automatically add guests to meeting in Google Calendar for each email received in Outlook using
Outlook logoOutlook > Google Calendar
Last triggered
Outlook logoEmail received
Google Calendar logoAdd guests to meeting

Create your playbook and set the Outlook trigger as "Email received"

After creating your playbook, you can proceed to add your trigger. The trigger detects changes in your connected apps and responds to your playbook.

To setup this playbook, click "Add trigger" and then select "Email received" under Outlook. Then, select also trigger for incoming replies. This will allow your playbook to automatically detect the newly received email in Outlook and initiate necessary actions.

If this is your first time using a Outlook integration in, a prompt will guide you through the connection process.


Add the "Add guests to meeting" in Google Calendar automation

Integrate the Google Calendar automation into your playbook to ensure the prompt addition of a new guest to the Google Calendar meeting whenever a specific email is received in Outlook.

Click the "Add step" button, then locate the "Add guests to meeting" automation for Google Calendar and input the mandatory and relevant details.

If your Google Calendar account isn't already connected to, you will be prompted to complete that connection. Make sure to allow the necessary permissions for to sync with your Google Calendar account.


Activate your playbook

Activating your playbook is the final step to automate the addition of a new guest to the Google Calendar meeting. Once turned on, it will respond whenever a new specific email is received in Outlook by adding the sender as a new guest to the Google Calendar meeting without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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