How to keep track of hired candidates from Ashby in your SmartSuite records is an automation tool that lets you automate actions across Ashby, SmartSuite, and many other apps. In this guide, we'll show you how to automatically run the “create record” action in SmartSuite for each application marked as Hired in Ashby using
Ashby logoAshby > SmartSuite
Last triggered
Ashby logoApplication marked as Hired
SmartSuite logoCreate record

Create your playbook and set the Ashby trigger as "Application marked as Hired"

After creating your playbook, you can proceed to add your trigger. The trigger detects changes in your connected apps and responds to your playbook.

To setup this playbook, click "Add trigger" and then select "Application marked as Hired" under Ashby. Then, select details like the application ID and the hire date. This will allow your playbook to automatically detect the application that is newly marked as hired and initiate necessary actions.

If this is your first time using a Ashby integration in, a prompt will guide you through the connection process.


Add the "Create record" in SmartSuite automation

Integrate the SmartSuite automation into your playbook to ensure the prompt creation of a new record in SmartSuite whenever a new applicant is hired in Ashby.

Click the "Add step" button, then locate the "Create record" automation for SmartSuite and input the mandatory and relevant details.

If your SmartSuite account isn't already connected to, you will be prompted to complete that connection. Make sure to allow the necessary permissions for to sync with your SmartSuite account.


Activate your playbook

Activating your playbook is the final step to automate the creation of a new record in SmartSuite. Once turned on, it will respond whenever an application is marked as hired in Ashby by creating a new record in SmartSuite without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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