How to send event reminders via Gmail is an automation tool that lets you automate actions across Gmail,, and many other apps. In this guide, we'll show you how to automatically send email in Gmail for each booking upcoming in using > Gmail
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Add the trigger

In your event reminder playbook, the trigger determines when new bookings are scheduled and initiates the reminder workflow.

To set this up, press 'Add trigger' within your playbook. Choose the 'Upcoming bookings' option from the list of triggers. This will ensure that each booking on your schedule will activate the playbook when its start date is near.

If you haven't linked your account to the playbook yet, you'll need to do that during this step. Follow the instructions to grant the necessary permissions for access to your booking information.


Add the Gmail automation

The core of your playbook is the automated steps it will perform. For the event reminders, an essential step is to automatically send out an email notification via Gmail when a new booking is detected.

To integrate this functionality, click on 'Add step' and select the Gmail 'Send an email' automation. Customize it by specifying details such as the recipient's email (dynamically filled with the invitee's email), the subject, and the body of the message.

If you haven't connected your Gmail account to the playbook previously, you'll be prompted to do so now. Follow the prompts to authorize the connection, allowing your playbook to send emails on your behalf.


Turn on your playbook

Activating your playbook is the final step to automating your event reminders. With the playbook turned on, new email notifications will be auto-generated whenever there's an upcoming booking detected by the trigger.

To bring your playbook to life, click the toggle button found in the playbook's header. Before enabling it, consider testing the playbook to ensure that it accurately reflects your desired workflow and that the email reminders are sent correctly according to your setup. Once you're satisfied with the configuration, turn it on and watch as your event reminders begin to work automatically.

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