How to automatically send an email via Gmail for a newly added task in Asana is an automation tool that lets you automate actions across Gmail, Asana, and many other apps. In this guide, we'll show you how to use to automatically run the GmailSend email” action for each AsanaTask added” event.
Asana logoAsana > Gmail
Last triggered
Asana logoTask added
Gmail logoSend email

Create your playbook and set the Asana trigger as "New task added"

After creating your playbook, you can proceed to add your trigger. The trigger detects changes in your connected apps and runs your playbook in response

To setup this playbook, click "Add trigger" and then select "New task added" under Asana. Then, select the project. If this is your first time using a Asana integration in, you'll be prompted to connect your Asana account.

Now, every time a task is added in Asana, your playbook will run automatically.


Add the "Send email" in Gmail automation

Integrate the Gmail automation into your playbook to ensure the prompt sending of an email via Gmail when a new task has been added in Asana.

Click the "Add step" button, then locate the "Send email" automation for Gmail and input the mandatory and relevant details.

If your Gmail account isn't already connected to, you will be prompted to complete that connection. Make sure to allow the necessary permissions for to sync with your Gmail account


Activate your playbook

Activating your playbook is the final step to automate the sending of an email via Gmail. Once turned on, it will respond to each newly added task in Asana by sending an email via Gmail without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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