Guide

How to send an email notification in Gmail for every completed task in Asana

Learn how to set up a Relay playbook that automatically sends an email notification in Gmail for every completed task in Asana. By setting up this integration, you can automate the process of notifying relevant stakeholders via email whenever a task is marked as completed in Asana.
Asana logoAsana > Gmail
Trigger
Last triggered
Asana logoTask completed
Gmail logoSend email
1

Add the Asana "Task completed" trigger

Every playbook starts with a trigger. The trigger detects changes in your connected apps and runs your playbook in response.

Click "Add trigger" and select "Task completed" under Asana. Then, select the project. This trigger will automatically detect all the completed tasks in Asana to send an email via Gmail.

If this is your first time using Asana integration in Relay, you'll be prompted to connect your Asana account.

2

Add the Gmail "Send email" automation

Integrate the Gmail automation into your playbook to ensure the email is promptly sent via Gmail for every completed task in Asana. Add a new step and select "Send email" from the list of Gmail automations.

Connect Gmail to Relay if you haven't already, then fill out the mandatory and relevant details. You can reference fields from Asana to automatically pass along the right data.

3

Turn on the playbook

Activating your playbook is the final step to automate sending a new email via Gmail for every completed task in Asana. Once turned on, it will respond to every completed task in Asana by sending an email in Gmail as a notification without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are sent correctly.

More how-to guides featuring Gmail and Asana

See all how-to guides ➔
Gmail iconAsana icon
Create an email draft in Gmail for every completed task in Asana
Learn how to set up a Relay playbook that automatically sends an email notification in Gmail for every completed task in Asana. By setting up this integration, you can automate the process of notifying relevant stakeholders via email whenever a task is marked as completed in Asana. This streamlined process ensures that team members stay informed about task progress and updates in real time, facilitating effective communication and collaboration.
Gmail iconAsana icon
Automatically create a new task in Asana when a specific label is added in Gmail
Learn how to set up a Relay playbook that automatically creates a new task in Asana when a label is added in Gmail. This integration allows for seamless task management by triggering the creation of a task in Asana whenever a specific label is applied to an email in Gmail.
Gmail iconAsana icon
Create corresponding tasks in Asana from Emails you sent in Gmail
Learn how to set up a Relay playbook that automatically creates a new task in Asana directly from an email sent in Gmail. This integration simplifies your task management process by enabling you to convert emails into actionable tasks within Asana seamlessly. By setting up this integration, you can easily identify important action items from your sent emails and generate corresponding tasks in Asana.
Gmail iconAsana icon
Create an email draft in Gmail for every completed task in Asana
Learn how to set up a Relay playbook that automatically sends an email notification in Gmail for every completed task in Asana. By setting up this integration, you can automate the process of notifying relevant stakeholders via email whenever a task is marked as completed in Asana. This streamlined process ensures that team members stay informed about task progress and updates in real time, facilitating effective communication and collaboration.
Gmail iconAsana icon
Create a new tasks in Asana from specific Emails received in Gmail
Learn how to set up a Relay playbook that automatically creates a new task in Asana directly from an email received in Gmail. This integration streamlines your task management process by allowing you to convert important emails into actionable tasks in Asana seamlessly. This efficient workflow ensures that important action items from your emails are captured and organized within your Asana workspace, facilitating effective task prioritization and completion.

Get started with Relay.app

Sign up now and get started with your playbook today