Guide

How to automatically create a new task in Asana when a specific label is added in Gmail

Learn how to set up a Relay playbook that automatically creates a new task in Asana when a label is added in Gmail. This integration allows for seamless task management by triggering the creation of a task in Asana whenever a specific label is applied to an email in Gmail.
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1

Create your playbook

To automate this workflow, you'll create a Relay playbook that runs automatically every time a new label is added in Gmail.

Get started by signing up at Relay.app and clicking "New playbook." Give your new playbook a unique name and emoji.

2

Add the Gmail "Label added" trigger

Every playbook starts with a trigger. The trigger detects changes in your connected apps and runs your playbook in response.

Click "Add trigger" and select "Label added" under Gmail. Then, select the mandatory and relevant details. This trigger will automatically detect the added label in the email on Gmail to create a new task in Asana.

If this is your first time using a Gmail integration in Relay, you'll be prompted to connect your Gmail account.

3

Add the Asana "Create task" automation

Integrate the Asana automation into your playbook to ensure the prompt creation of new tasks in Asana for every label added in Gmail. Add a new step and select "Create task" from the list of Asana automations.

Connect Asana to Relay if you haven't already, then fill out the mandatory and relevant details. You can reference fields from Gmail to automatically pass along the right data.

4

Turn on the playbook

Activating your playbook is the final step to automate creating a new task in Asana for every new labelled email sent in Gmail. Once turned on, it will respond to newly labelled emails sent in Gmail by creating tasks in Asana without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are sent correctly.

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