How to automate email notifications for upcoming Google Calendar events

Learn how to set up a Relay playbook that sends an email to the event attendee when a Google Calendar event is upcoming.
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Create your playbook

To set this automation in motion, you'll configure a Relay playbook that triggers whenever there's an upcoming event in your Google Calendar.

Begin by registering at and clicking on 'Create Playbook.' Assign your new playbook a distinctive name and choose an emoji to represent it.


Add the Google Calendar trigger

Every playbook starts with a trigger. The trigger detects changes in your connected apps and runs your playbook accordingly.

Click "Add trigger" and choose "Event upcoming" from the Calendar options. Next, you'll need to specify which calendar to monitor. If you haven't yet integrated Google Calendar with Relay, you'll be asked to connect your Google account at this point.

Now, your playbook will activate automatically with each upcoming event on the selected calendar.


Add the Gmail Send email automation

Now it's time to draft an email notification for the upcoming event. Add a new step and select 'Send email' from available Gmail actions.

If this is your first time, you'll need to connect Gmail to Relay, then fill out necessary details such as 'To', 'Subject', and 'Body'. Use fields from the Google Calendar event to dynamically populate the email with the relevant information.


Turn on the playbook

Once you're done configuring your playbook, make sure to turn it on.

The playbook will then operate automatically each time an event is upcoming in your calendar. Additionally, you have the option to select "Check now" for a manual check at any moment you desire.

Get started with Relay

Sign up now and get started with your playbook today