How to send a reminder in Teams for upcoming Calendly events

Relay.app is an automation tool that lets you automate actions across Calendly, Teams, and many other apps. In this guide, we'll show you how to automatically send message in Teams for each event upcoming in Calendly using Relay.app.
Calendly logoCalendly > Teams
Trigger
Last triggered
Calendly logoEvent upcoming
Teams logoSend message
1

Create your playbook and set the Calendly trigger as "Event upcoming"

After creating your playbook, you can proceed to add your trigger. The trigger detects changes in your connected apps and responds to your playbook

To set up this playbook, click "Add trigger" and then select "Event upcoming" under Calendly. Then, select the necessary details. This will allow your playbook to automatically detect each upcoming event in Calendly and initiate necessary actions.

If this is your first time using a Calendly integration in Relay.app, a prompt will guide you through the connection process.

2

Add the "Send message" in Teams automation

Integrate the Teams automation into your playbook to ensure the prompt sending of a message in Teams 1 day before the scheduled upcoming event in Calendly.

Click the "Add step" button, then locate the "Send message" automation for Teams and input the mandatory and relevant details.

If your Teams account isn't already connected to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to sync with your Teams account.

3

Activate your Relay.app playbook

Activating your playbook is the final step to automate sending of a message in Teams. Once turned on, it will respond a day before the upcoming scheduled event in Calendly by sending a message to Teams without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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