How to automatically send a Google Form to new Zoom meeting registrants

Having trouble coordinating Google Forms with new Zoom meeting registrants? has you covered. Our solution automates this process seamlessly. Each time someone registers for a Zoom meeting, automatically sends them the corresponding Google Forms, ensuring all necessary information is collected without manual effort.
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Set the Zoom trigger as "New meeting registrant"

Every playbook starts with a trigger. The trigger detects changes in your connected apps and initiates your playbook's actions.

Click "Add trigger" and select "New meeting registrant" under Zoom automation. Then, select a meeting. This will allow your playbook to automatically detect the registrants in Zoom meetings and initiate necessary actions.

If this is your first time using a Zoom integration in, a prompt will guide you through the connection process.


Add the "Share form" in Google Forms automation

Integrate the Google Forms automation into your playbook to ensure the specific Google Forms are promptly shared with each person registered in the specific Zoom events.

Click the "Add step" button, then locate the "Share form" automation for Google Forms and input the mandatory and relevant details.

If your Google Forms account isn't already connected to, you will be prompted to complete that connection. Make sure to allow the necessary permissions for to sync with your Google Forms account.


Activate your playbook

Activating your playbook is the final step to automate sharing the specific Google Forms. Once turned on, it will respond to the person registered in Zoom events by sharing the specific Google Forms without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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