How to automatically send a drafted email in Gmail every time a new version is created in Jira

Relay.app is an automation tool that lets you automate actions across Gmail, Jira, and many other apps. In this guide, we'll show you how to automatically send draft in Gmail for each version created in Jira using Relay.app.
Jira logoJira > Gmail
Trigger
Last triggered
Jira logoVersion created
Gmail logoSend draft
1

Set the Jira trigger as “Version created”

A playbook always starts with a trigger, which is responsible for detecting changes in your connected applications and responding accordingly.

Add the Jira trigger to initiate your playbook's actions every time a version is created. Click "Add trigger" in your playbook and choose "Version created" from the dropdown menu under Jira.

If you still need to connect your Jira account to Relay.app yet, a prompt will guide you through the process.

2

Add the “Send draft” step in Gmail

Integrate the Gmail automation into your playbook to ensure the prompt sending of a drafted email in Gmail every time a new version is created in Jira.

Click the "Add step" button, locate the “Send draft” automation for Gmail, and input the mandatory and relevant details.

If your Gmail account still needs to be connected to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to sync with your Gmail account.

3

Activate your playbook

Activating your playbook is the last step in the process. Once you turn it on, it will automatically send a drafted email in Gmail whenever a new version is created in Jira without manual intervention.

To activate your playbook, click the toggle button at the header. Before activating, we recommend performing a test run of your playbook to ensure all the steps work seamlessly together.

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