How to automatically create email drafts in Gmail every time an issue is updated in Jira

Relay.app is an automation tool that lets you automate actions across Gmail, Jira, and many other apps. In this guide, we'll show you how to automatically create draft in Gmail for each issue changed in Jira using Relay.app.
Jira logoJira > Gmail
Trigger
Last triggered
Jira logoIssue changed
Gmail logoCreate draft
1

Set the Jira trigger as “Issue changed”

A playbook always starts with a trigger, which is responsible for detecting changes in your connected applications and responding accordingly.

Add the Jira trigger to initiate your playbook's actions every time an issue is updated. Click "Add trigger" in your playbook and choose "Issue changed" from the dropdown menu under Jira.

If you still need to connect your Jira account to Relay.app yet, a prompt will guide you through the process.

2

Add the “Create draft” step in Gmail

Integrate the Gmail automation into your playbook to ensure the prompt creation of email drafts in Gmail every time an issue is updated in Jira.

Click the "Add step" button, locate the “Create draft” automation for Gmail, and input the mandatory and relevant details.

If your Gmail account still needs to be connected to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to sync with your Gmail account.

3

Activate your playbook

Activating your playbook is the last step in the process. Once you turn it on, it will automatically create email drafts in Gmail whenever an issue is updated in Jira without requiring manual intervention.

To activate your playbook, click the toggle button at the header. Before activating, we recommend performing a test run of your playbook to ensure all the steps work seamlessly together.

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