Transform your Gmail threads into actionable Google Tasks automatically. Here's how it works:
Monitors Gmail for threads that receive a specific label you configure. The workflow starts automatically when this label is detected on any thread.
Extracts the email messages and names of senders from the labeled Gmail thread. This prepares the content for AI analysis in the next step.
Uses AI to analyze the email content and identify action items or to-do tasks specifically assigned to you. The AI extracts task titles, due dates (if mentioned), related message snippets, and who wrote each snippet.
Iterates through each task identified by the AI. This allows the workflow to process multiple tasks from a single email thread in parallel.
Creates a task in Google Tasks for each identified action item. The task includes the title, due date (if available), and notes containing the message author and relevant snippet for context.
Optionally removes the configured label from the Gmail thread after all tasks have been created. This helps keep your inbox organized and prevents duplicate task creation.
One of the biggest frustrations with using any task manager is time and effort it takes to input the task, which feels like a whole task in itself!
This workflow reduces that friction for Gmail users by generating task list items after tagging an email thread with a label of your choice.
As an added bonus, this workflow parses out the message snippet related to each task along with the author of that message.