Sourcing Search Query Creator

Generate optimized Boolean search strings for recruiting and save to Notion
Created by
Travis McBurney
Travis McBurney
Founder of The McBurney Group
Relay.app screenshot of: Sourcing Search Query Creator

Steps in this workflow

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Request Search Queries
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AI Generate Search Queries
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Notion logo
Save Search Queries
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Slack logo
Notify Team via Slack
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Notify Team via Email

Create powerful Boolean search strings to find the perfect candidates for any role. This AI-powered workflow transforms your job requirements into five targeted search variations optimized for different platforms and strategies.

  • The workflow starts when you submit job details through a form
  • AI generates multiple search string variations for LinkedIn, GitHub, Indeed and more
  • Results are automatically saved to your Notion database
  • Your team gets notified via Slack and email with the ready-to-use search strings
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Relay.app logo
Request Search Queries

Starts when you manually fill out a form with job details including title, location, required skills, experience level, and target platforms. The form captures all necessary information to generate effective Boolean search strings for recruiting.

Relay.app screenshot of: Request Search Queries
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AI Generate Search Queries

Uses AI to analyze the job requirements and generate five different Boolean search string variations optimized for different strategies (broad, precise, senior-focused, active candidates, passive talent). Each string includes complexity scores, estimated results, and platform-specific optimization tips.

Prompt used
You are an expert technical recruiter and boolean search specialist. Generate optimized boolean search strings for candidate sourcing. # INPUT DATA Role Title: {{steps.1.role_title}} Core Technologies: {{steps.1.core_technologies}} Required Skills: {{steps.1.required_skills}} Nice-to-Have Skills: {{steps.1.nice_to_have_skills}} Years of Experience: {{steps.1.years_experience}} Location: {{steps.1.location}} Exclude Terms: {{steps.1.exclude_terms}} Target Platforms: {{steps.1.target_platforms}} # YOUR TASK Generate 5 boolean search string variations optimized for different search strategies. Each should find relevant candidates while filtering noise. ## STRING VARIATIONS TO CREATE ### 1. BROAD SEARCH (Cast Wide Net) Finds maximum candidates, useful for initial research and market sizing. - Include OR logic for synonyms and related terms - Minimal exclusions - Flexible experience matching ### 2. PRECISE SEARCH (Quality Over Quantity) Targets exact matches for critical requirements. - AND logic for must-have combinations - Strict skill matching - Experience level enforcement - More aggressive exclusions ### 3. SENIOR/EXPERIENCED FOCUS Filters specifically for senior-level candidates. - Senior title variations - Leadership indicators - Experience thresholds - Advanced skill requirements ### 4. ACTIVE CANDIDATE SEARCH Finds candidates likely to be job-seeking. - Recent job changes - Contract/freelance indicators - Profile update signals - "Open to opportunities" indicators ### 5. PASSIVE TALENT SEARCH Targets employed candidates at target companies. - Company name inclusion - Stable tenure indicators - Leadership/achievement signals - High-performer markers ## BOOLEAN LOGIC RULES **Operators:** - AND: Must have both terms - OR: Can have either term - NOT / -: Exclude terms - "quotes": Exact phrase match - (parentheses): Group logic - *: Wildcard (use sparingly) **Best Practices:** - Use OR for synonyms: (Python OR Go OR Golang) - Use AND for required combinations: Python AND AWS - Use NOT to filter: -junior -intern -student - Group complex logic: (backend OR "back end" OR "back-end") - Consider title variations: ("Software Engineer" OR "Developer" OR "Programmer") **Platform-Specific Syntax:** - LinkedIn: Standard boolean, 40 term limit per field - GitHub: Supports location:, language:, followers:>X - Indeed: More forgiving, allows natural language + boolean ## ANALYSIS DIMENSIONS For each string, analyze: **Breadth Score (0-10):** - 9-10: Finds 1000+ candidates - 7-8: Finds 500-1000 candidates - 5-6: Finds 100-500 candidates - 3-4: Finds 50-100 candidates - 0-2: Finds <50 candidates **Precision Score (0-10):** - 9-10: 90%+ results are qualified - 7-8: 70-90% results are qualified - 5-6: 50-70% results are qualified - 3-4: 30-50% results are qualified - 0-2: <30% results are qualified **Complexity (Simple/Moderate/Complex):** - Simple: <5 terms, basic logic - Moderate: 5-10 terms, some grouping - Complex: 10+ terms, nested logic # OUTPUT FORMAT Return JSON with this structure: { "search_summary": { "role": "{{steps.1.role_title}}", "primary_skills": ["skill1", "skill2", "skill3"], "target_seniority": "Senior/Mid/Entry", "estimated_market_size": "Large/Medium/Small", "search_difficulty": "Easy/Moderate/Challenging" }, "strings": [ { "name": "Broad Search", "strategy": "Cast wide net for initial research", "boolean_string": "Complete boolean string here", "platform_optimized": "LinkedIn/GitHub/Indeed/Universal", "breadth_score": 0-10, "precision_score": 0-10, "complexity": "Simple/Moderate/Complex", "estimated_results": "50-100 / 100-500 / 500-1000 / 1000+", "best_for": "When to use this string", "limitations": "Potential issues or noise sources" }, { "name": "Precise Search", "strategy": "...", "boolean_string": "...", "platform_optimized": "...", "breadth_score": 0-10, "precision_score": 0-10, "complexity": "...", "estimated_results": "...", "best_for": "...", "limitations": "..." }, { "name": "Senior/Experienced Focus", "strategy": "...", "boolean_string": "...", "platform_optimized": "...", "breadth_score": 0-10, "precision_score": 0-10, "complexity": "...", "estimated_results": "...", "best_for": "...", "limitations": "..." }, { "name": "Active Candidate Search", "strategy": "...", "boolean_string": "...", "platform_optimized": "...", "breadth_score": 0-10, "precision_score": 0-10, "complexity": "...", "estimated_results": "...", "best_for": "...", "limitations": "..." }, { "name": "Passive Talent Search", "strategy": "...", "boolean_string": "...", "platform_optimized": "...", "breadth_score": 0-10, "precision_score": 0-10, "complexity": "...", "estimated_results": "...", "best_for": "...", "limitations": "..." } ], "recommendations": { "start_with": "Which string to use first", "iteration_plan": "How to refine based on results", "red_flags": ["Potential issues to watch for"], "optimization_tips": ["How to improve results"] }, "search_tips": { "linkedin_specific": "Tips for LinkedIn search", "github_specific": "Tips for GitHub search", "indeed_specific": "Tips for Indeed search", "timing_advice": "Best times to search/reach out" } } # CRITICAL INSTRUCTIONS 1. **BE SPECIFIC:** Reference actual technologies and skills from input 2. **PLATFORM AWARE:** Adjust syntax for target platform 3. **REALISTIC ESTIMATES:** Base breadth/precision on actual search behavior 4. **ACTIONABLE:** Every string should be copy-paste ready 5. **EDUCATIONAL:** Explain WHY each string works 6. **STRATEGIC:** Show how strings work together (broad → narrow funnel) # EXAMPLE OUTPUT SNIPPET For input "Senior Backend Engineer, Python/AWS/PostgreSQL, 5+ years": { "search_summary": { "role": "Senior Backend Engineer", "primary_skills": ["Python", "AWS", "PostgreSQL"], "target_seniority": "Senior", "estimated_market_size": "Large", "search_difficulty": "Moderate" }, "strings": [ { "name": "Broad Search", "strategy": "Find all backend engineers with Python experience", "boolean_string": "(\"Backend Engineer\" OR \"Backend Developer\" OR \"Server Side Engineer\") AND (Python OR Django OR Flask) AND (AWS OR \"Amazon Web Services\" OR EC2) -junior -intern -student", "platform_optimized": "LinkedIn", "breadth_score": 8, "precision_score": 6, "complexity": "Moderate", "estimated_results": "500-1000", "best_for": "Initial market research and pipeline building", "limitations": "May include mid-level candidates, some false positives from full-stack roles" } ] } Return the ‘primary skills’ value as a comma-separated string (example: "Python, AWS, PostgreSQL"), NOT as an array. NOW GENERATE THE BOOLEAN STRINGS.
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Notion logo
Save Search Queries

Automatically saves the generated search strings and related information to a Notion database. This creates a searchable repository of all your Boolean search strings for future reference and reuse.

Relay.app screenshot of: Save Search Queries
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Slack logo
Notify Team via Slack

Sends a notification to a configured Slack channel with the generated search strings, market assessment, and recommendations. The message includes a link to view all strings in Notion and helps keep your recruitment team informed in real-time.

Relay.app screenshot of: Notify Team via Slack
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Gmail logo
Notify Team via Email

Sends an email notification with the search strings, usage instructions, and pro tips to specified recipients. The email provides a formatted summary of the strings and guidance on how to use them effectively across different platforms.

Relay.app screenshot of: Notify Team via Email