Meeting RSVP Reminder

Automatically send personalized reminders to meeting attendees who haven't responded

Gmail

Google Calendar

OpenAI

Use this template

Created by

Relay.app Team

Relay.app screenshot of: Meeting RSVP Reminder

Steps in this workflow

Event upcoming

Collect missing RSVPs

repeat

Loop over a list

Send email

Use this template

Send automatic reminder emails to meeting attendees who haven't RSVPed yet. Here's how it works:

The workflow triggers when a Google Calendar event with guests is approaching
AI identifies which guests haven't responded to the meeting invite
Personalized reminder messages are generated for each non-responding guest
Individual emails are sent asking if they can still attend the meeting

Event upcoming

Triggers when an upcoming Google Calendar event is detected, specifically filtering for events that have at least one guest. The trigger activates at the scheduled time using webhooks for instant detection.

Collect missing RSVPs

Uses AI to analyze the event data and identify guests who haven't RSVPed yet. For each non-responding guest, it generates a personalized reminder message asking if they can still attend.

Prompt used

Given the event data, output a list of guests who have not RSVPd yet. Only include guests whose RSVP status is 'No response'. For each guest, include their name, email, and a polite personalized message to send to them asking them if they can still make it. Follow this template: "Hi first name, Looking forward to our meeting in a few hours. I noticed that you haven't had a chance to RSVP yet. Are you still able to make it? If not, let me know and we'll find a new time. Best, Jacob"

Relay.app screenshot of: Collect missing RSVPs

repeat

Loop over a list

Processes each guest who needs a reminder by running the email-sending steps in parallel. This ensures all non-responding attendees receive their reminders efficiently.

Iterator steps

Send email

Sends the personalized email reminder to each guest with the subject "Quick checkin about our meeting later". The email body contains the customized message generated by the AI in the previous step.