How to automatically schedule Zoom meetings for new Outlook Calendar events is an automation tool that lets you automate actions across Outlook Calendar, Zoom, and many other apps. In this guide, we'll show you how to automatically run the “create meeting” action in Zoom for each event added in Outlook Calendar using
Outlook Calendar logoOutlook Calendar > Zoom
Last triggered
Outlook Calendar logoEvent added
Zoom logoCreate meeting

Create your playbook and set the Outlook Calendar trigger as "Event scheduled"

After creating your playbook, you can proceed to add your trigger. The trigger detects changes in your connected apps and responds to your playbook.

To setup this playbook, click "Add trigger" and then select "Event scheduled" under Outlook Calendar. Then, select the Calendar. This will allow your playbook to automatically detect the new scheduled event in Outlook Calendar and initiate necessary actions.

If this is your first time using a Outlook Calendar integration in, a prompt will guide you through the connection process.


Add the "Create meeting" in Zoom automation

Integrate the Zoom automation into your playbook to ensure the prompt creation of a new meeting in Zoom whenever a new event is scheduled in Outlook Calendr.

Click the "Add step" button, then locate the "Create meeting" automation for Zoom and input the mandatory and relevant details.

If your Zoom account isn't already connected to, you will be prompted to complete that connection. Make sure to allow the necessary permissions for to sync with your Zoom account.


Activate your playbook

Activating your playbook is the final step to automate the creation of a new meeting in Zoom. Once turned on, it will respond to a new event is scheduled in Outlook Calendar by scheduling a new meeting in Zoom without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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