How to automatically add a new record in Airtable for an upcoming event in Google Calendar

Relay.app is an automation tool that lets you automate actions across Google Calendar, Airtable, and many other apps.
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1

Create your playbook and set the Google Calendar trigger as "Event upcoming"

After creating your playbook, you can proceed to add your trigger. The trigger detects changes in your connected apps and runs your playbook in response.

To set up this playbook, click "Add trigger" and then select "Event upcoming" under Google Calendar. Then, select details like Calendar, and specify when to trigger a run. This will allow your playbook to automatically detect the upcoming event in Google Calendar and initiate necessary actions.

If this is your first time using a Google Calendar integration in Relay.app, a prompt will guide you through the connection process.

2

Add the "Add record to table" in Airtable automation

Integrate the Airtable automation into your playbook to ensure the prompt addition of a new record in Airtable when there's an upcoming event in Google Calendar.

Click the "Add step" button, then locate the "Add record to table" automation for Airtable and input the mandatory and relevant details.

If your Airtable account isn't already connected to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to sync with your Airtable account.

3

Activate your Relay.app playbook

Activating your playbook is the final step to automate the addition of a new record in Airtable. Once turned on, it will respond to each upcoming event in Google Calendar by adding a new record in Airtable without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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